Presenting at a tutorial or concurrent session? Here's what to do.


Submit Your Final Paper(s)

Accepted papers must be uploaded to, where they will be displayed as part of the Gateways 2017 portal.

Step 1: Before uploading prepare your “camera-ready” version.

  • Be sure you have used one of the two templates we provided.

  • Make any corrections or other edits recommended by the reviewers. REVISED LENGTH LIMIT: You are welcome to increase the length of your paper up to a total of 5 pages to accommodate reviewer comments; however, you are not required to do so.

  • At the bottom of the first page in the footer, please add the following:

Presented at Gateways 2017, University of Michigan, Ann Arbor, MI, October 23-25, 2017.

  • If you wish, you may remove "Short Paper," "Demo," or "Tutorial" from the title, but you are also welcome to leave it in, depending on how you'd like this to be cited in the future.

  • Save your file as a PDF, including the name of the lead author(s) and “Gateways 2017” in the file name. If necessary, add another title-related word to the file name to disambiguate from any other papers you are uploading.


Step 2: To upload — Monday, October 9 deadline

  • Go to and create an account if you don’t already have one.

  • Upload the PDF of your “camera-ready” paper to Figshare. Your upload should include the following items:
    • Title: Do not include “Short Paper,” “Demo,” or “Tutorial” in the figshare title
      (As mentioned above, if you wish, you may remove "Short Paper," "Demo," or "Tutorial" from the "camera-ready" PDF title, but you are also welcome to leave it in, depending on how you'd like this to be cited in the future.)
    • Authors
    • Categories: Select what fits best.
    • Item type: Mark your Item Type as “Paper” or “Fileset.” We request that you upload a PDF of your slides to the same “Item” when they are complete or after you present.
    • Keywords: Be sure to include “Gateways 2017” and “Science Gateways”
    • Description: Use your Abstract

Click the checkbox near the bottom marked "Publish" and then click the red "Save changes" button.

Let Us Know Who Will Present at the Conference

Go to EasyChair:

  • Login and choose your "Author" role.
  • For your accepted submission(s), click the "information" link at the right.
  • Click "Update authors" at the top right.
  • Select the radio button for the primary "Speaker." If more than one author will present, all presenters can indicate their participation when registering for the conference.

Check Our Guidelines for Presenting

Unless you have been otherwise notified, your paper or demo presentation should be 15 minutes long. You will have 5 minutes at the end for Q&A while the next presenter sets up.

General Recommendations 

This conference will be a multidisciplinary event, bringing together researchers and educators who are seeking technologies and solutions that can be applied to their specific situations. As a result, someone from a very different field may find your work to be translatable to their own project. To aid in knowledge sharing and transfer, here is some advice that came up regularly in reviews and we believe is applicable to all presentations.

  • Consider how the content of your presentation may be generalized or made useful to people outside your discipline.
  • Place your work in a bigger context; for example, how does your approach differ or learn from that used by other science gateways?
  • Identify a few “lessons learned” that would be helpful for others following in your footsteps.
  • What resources or advice can you offer that others can take home from the conference?

Screen resolutions in conference rooms

We will be assigning presentation rooms by October 13, if you want to tailor your presentation resolution to the room, but some additional guidelines are below.


Projector Resolution

Anderson ABCD

1280 x 800


1024 x 768


1366 x 800

Pond ABC

1920 x 1200

Rogel Ballroom

1024 x 768

Wondering what size to use if you don't know what room you'll be using yet? The safest bets are 1280 x 800 px if you want a 4:3 (standard) aspect ratio for your slides and 1920 x 1080 px if you want a 16:9 (widescreen) aspect ratio. PowerPoint images will look better when downsized than when enlarged.

We will have a PC laptop available at each presentation podium along with the appropriate VGA connectors. If you wish to use the provided laptop, bring a USB drive or ask to borrow our spare drives. If you plan to use your own laptop for your presentation and, in particular, a Mac, please be sure to bring a VGA connector with you. We will have some dongles available but, since there are so many varieties, we can't promise that we'll have the exact connector that matches your computer's ports. 

Note that we will be streaming some of the presentations using the BlueJeans web conference service. If you use your own laptop, we may ask you to connect to the BlueJeans URL to share your presentation online.

Upload Your Final Slides

We request that presenters upload a PDF of their final slides to the Gateways 2017 proceedings portal by Friday, November 17. You are also welcome to upload other supplemental files. Here's how:

  • Go to and login to your account.
  • You'll see a list of your items. (If not, click the "My data" link or button that should be visible.)
  • Hover over your item and click the tiny pencil icon at the far right.
  • Drag your PDF presentation file into the box (with the dotted gray outline) designated for adding files. Note that this will add your extra PDF file, not overwrite the existing one.
  • There is no need to change other details of your item.
  • Click the checkbox near the bottom marked "Publish changes" and then click the green "Save changes" button.
  • Close the edit window or type "Esc."