We welcome the submission of many presentation formats on the topic of science or engineering gateways. Science gateways allow science & engineering communities to access shared data, software, computing services, instruments, educational materials, and other resources specific to their disciplines. Topics may include their design, use, impact, development process, sustainability, best practices — or any other aspect that you think fellow gateway creators or users will find interesting to learn. We also welcome educational topics directed toward the next generation of gateway creators.

Note: Accepted short papers, tutorials, panels, posters, and presentation slides (if applicable) will be posted on our figshare proceedings, which can be cited and include a DOI. By submitting to this conference, you agree to share any accepted submissions through these formats. 

Questions should be sent to

Presentation options (peer-reviewed)

See submission instructions for Easy Chair below


This may be a traditional academic or research paper presentation. In your paper, please convey the key message you hope to share. Accepted presentations in this category will be included in the conference proceedings on figshare and will have the option of submitting a full paper (9-12 pages) for a special journal issue later in the year. (Accepted papers will be contacted directly when the special issue is open for submissions.)


Show off your gateway or underlying software/tools in a short presentation.


We offer slots of 90 minutes or 3 hours (on Tuesday, September 25) for tutorials about gateway-related topics including hands-on gateway-building techniques, gateway management issues, or the use of a specific tool. Note that a 3-hour tutorial will be presented in two 90-minute segments with a 30-minute break in the middle. Please specify: (a) your proposed tutorial length, (b) recommended skill level (e.g., beginner, intermediate, advanced) and prerequisites (e.g., familiarity with specific software or technologies), and (c) the technology and/or software requirements necessary for someone to participate in the tutorial (e.g., do they need to install software or create an account before the tutorial?).


Panels may collect several "short paper” presentations or feature a series of questions/topics on a common theme. For example, if you have several colleagues who could discuss the similarities and differences of their experience with a specific gateway topic, you are welcome to gather up to 5 presenters as part of a panel. For these proposals, the submission may include an overview of up to 2 pages plus 1-page abstracts of the panelists’ individual presentations, if applicable. We encourage panels to assemble participants from multiple institutions or gateways, rather than multiple people from one institution or project.

See submission instructions for Easy Chair below

Relevant topics for peer-reviewed submissions

Topics of interest include the following:

  • Gateways connecting any aspects of advanced cyberinfrastructure (for example: data collections, instruments, and all types of computing services);
  • Gateway interoperability including, but not limited to, gateways that make use of one another, gateways that exchange data through new or commonly accepted data specifications, and gateways that provide common interfaces to disparate data or cross-domain data.
  • Gateways in support of new communities or for building unique communities, for example supporting rural or underserved communities or in newer computational domains such as digital humanities;
  • Design and architecture of gateways, including tools and frameworks that make developing gateways easier;
  • Gateway security models and solutions;
  • Middleware solutions in support of gateways including Web Services, workflow and mashup composers and engines, and similar capabilities;
  • Novel user interface/user experience implementations for science gateways
  • Non-browser gateways: desktops and mobile computing gateways;
  • Approaches to long-term sustainability (for example, experiences with open source development and licensing);
  • Gateways and community building, for example citizen science and social networking successes;
  • Gateways used in education;
  • Tutorials or panels that would be geared towards students or other young professionals interested in gateways;
  • The management and governance of gateways, such as securing funding, attracting users, monitoring content, and organizing the development team;
  • Groups that have established an organizational structure for producing multiple gateways, as on an academic campus;
  • Demonstrations and success stories; and
  • Summary and survey papers.

Instructions and deadlines for peer-reviewed submissions (not posters)

We request a submission of 2–4 pages for any of the above participation options (paper, demo, tutorial, panel). Panel submissions can have a length of 2 pages plus 1 additional page for each of 5 panelists maximum. It is a requirement that at least one author of each accepted submission attend the conference and register by Wednesday, August 1, 2018.

For the ease of our reviewers, please use the IEEE proceedings manuscript template for MS Word (US Letter recommended) or LaTeX (bare_conf.tex recommended):

Please upload your submission as a PDF to EasyChair:

Deadline for papers, demos, tutorials, and panels: Monday, May 7, 2018 EXTENDED to Wednesday, May 16

Notification of acceptance: Friday, June 29, 2018

Poster Session (all are welcome)

On Wednesday evening (September 26), we will be hosting a Poster Session (with the Resource Expo and a Reception) that is open to all. We invite participants to bring a poster to share their projects, lessons learned, and future plans with colleagues at the event. At previous events, these poster sessions have been an excellent way to connect and share ideas.

To participate in the poster session, please submit an abstract of your poster by Wednesday, August 1 August 15, followed by a PDF of the poster by Monday, September 10. This is our way of confirming that your poster has been prepared. You are responsible for printing your own poster. 

You should design and print your poster no wider than 4 feet (1.3 meters), in portrait or landscape layout. EasyChair’s file size limit is 50MB.

Instructions and deadlines for submitting posters

Step 1: Wednesday, August 1 deadline Extended to Wednesday, August 15

Your first step for submitting a poster is in EasyChair. By this date, upload a title, all authors, a 250–500 word abstract, and the anticipated poster width so that the poster session organizers have your basic information:

If you have already submitted a different kind of presentation, be aware that the interface for submitting something new might be confusing. You will login and click on “Gateways 2018” attached to whatever submission you have already created. Next, click on the role of “Author,” then under “My submissions” the menu changes and you should see “New Submission” as an option.

Step 2: Monday, September 10 deadline
Note: If you missed this deadline, you can still upload your poster to figshare (by Friday, October 19— follow the same directions below), and it will be pulled into the portal in October.

Your second step is uploading a PDF of your completed poster to EasyChair and Figshare (our Proceedings portal).

For EasyChair, upload your poster and confirm that the title and authors have not changed. Please update your poster width if it has changed from your initial indication:

Go to the Figshare Portal and "Log in" or "Sign up" (if you don’t already have an account). Your upload to should include the following items:

  • Title
  • Authors
  • Categories: Select what fits best.
  • Item type: Be sure to mark your Item Type as “Poster.”
  • Keywords: Be sure to include “Gateways 2018” “Science Gateways” and “Poster.”
  • Description: Use the Abstract you submitted to EasyChair.

Click the checkbox near the bottom marked "Publish" and then click the red "Save changes" button

After the poster submission deadline, all submissions will be gathered into the Gateways 2018 portal. This is why it is crucial for you to include “Gateways 2018” as a keyword!

Step 3: On your own before coming to the conference

You are responsible for printing your own poster. You should print your poster no wider than 4 feet (1.3 meters).