We welcome the submission of many presentation formats on the topic of gateways. Science gateways allow science & engineering (and other academic) communities to access shared data, software, computing services, instruments, educational materials, and other resources specific to their disciplines. Topics may include their design, use, impact, development process, sustainability, best practices — or any other aspect that you think fellow gateway creators or users will find interesting to learn. We also welcome educational topics directed toward the next generation of gateway creators.

In addition, this year Gateways 2019 is co-located with the eScience conference. The two conferences will offer a shared keynote, presentations about mutually interesting topics, and a shared evening reception, as well as opportunities for mingling during the breaks. Conference attendees will have the option to register for one or both conferences, in full or in part. These two audiences share interests, content, and culture, and we will announce further details of our collaboration later in 2019. This is an opportunity to attend both events!

Note: Accepted papers, tutorials, panels, and posters, plus presentation slides (if applicable) are expected to be posted on our proceedings, which can be cited and include a DOI. By submitting to this conference, you agree to share any accepted submissions through these formats. 

Questions should be sent to

Presentation options (peer-reviewed)

See submission instructions for Easy Chair below


This may be a traditional academic or research paper presentation. In your paper, please convey the key message you hope to share. For papers, we expect something novel, and your paper should include some background and related work. Papers may be descriptions of how a gateway is used; that is, it would convey the value or novelty of the system as compared to other systems, but without the level of detail that a demo would offer.

Accepted presentations in this category will be included in the conference proceedings and will have the option of submitting a full paper (9–12 pages) for a special journal issue later in the year. (Accepted papers will be contacted directly when the special issue is open for submissions.)

This submission should be 2–4 pages.


Show off your gateway or underlying software/tools in a short presentation. Unlike a paper, this submission type does not require sections on background or related work. We expect a hands-on demonstration of what the gateway or software is doing. Your submission still needs to be clear about what you want to showcase, though what you present does not need to be novel.

Unlike papers (above), presentations in this category will NOT have the option of submitting a full paper or a special journal issue later in the year, but accepted submissions will be encouraged to upload a final document to the conference proceedings.

This submission should be 1–2 pages.


We offer slots of 90 minutes or 3 hours (on Monday, September 23) for tutorials about gateway-related topics including hands-on gateway-building techniques, gateway management issues, or the use of a specific tool. Note that a 3-hour tutorial will be presented in two 90-minute segments with a 30-minute break in the middle. 

Please specify: (a) your proposed tutorial length, (b) recommended skill level (e.g., beginner, intermediate, advanced) and prerequisites (e.g., familiarity with specific software or technologies), and (c) the technology and/or software requirements necessary for someone to participate in the tutorial (e.g., do they need to install software or create an account before the tutorial?).

This submission should be 2–4 pages.


Panels may collect several "short paper” presentations or feature a series of questions/topics on a common theme. For example, if you have several colleagues who could discuss the similarities and differences of their experience with a specific gateway topic, you are welcome to gather up to 5 presenters as part of a panel. We encourage panels to assemble participants from multiple institutions or gateways, rather than multiple people from one institution or project.

The submission may include an overview of up to 2 pages plus 1-page abstracts of the panelists’ individual presentations, if applicable. If panelists are not including individual presentations, then the total length should be 2–4 pages.

See submission instructions for Easy Chair below

Relevant topics for peer-reviewed submissions

Topics of interest include the following:

  • Gateways connecting any aspects of advanced cyberinfrastructure (for example: data collections, instruments, and all types of computing services);
  • Gateway interoperability including, but not limited to, gateways that make use of one another, gateways that exchange data through new or commonly accepted data specifications, and gateways that provide common interfaces to disparate data or cross-domain data.
  • Gateways in support of new communities or for building unique communities, for example supporting rural or underserved communities or in newer computational domains such as digital humanities;
  • Design and architecture of gateways, including tools and frameworks that make developing gateways easier;
  • Gateway security models and solutions;
  • Middleware solutions in support of gateways including Web Services, workflow and mashup composers and engines, and similar capabilities;
  • Novel user interface/user experience implementations for science gateways;
  • Non-browser gateways: desktops and mobile computing gateways;
  • Approaches to long-term sustainability (for example, experiences with open source development and licensing);
  • Gateways and community building, for example citizen science and social networking successes;
  • Gateways used in education;
  • Tutorials or panels that would be geared towards students or other young professionals interested in gateways;
  • The management and governance of gateways, such as securing funding, attracting users, monitoring content, and organizing the development team;
  • Groups that have established an organizational structure for producing multiple gateways, as on an academic campus;
  • Demonstrations and success stories; and
  • Summary and survey papers.

Instructions and deadlines for peer-reviewed submissions (NOT posters)

See the instructions above for the length of papers, demos, tutorials, or panels. It is a requirement that at least one author of each accepted submission attend the conference and register by Thursday, August 8, 2019.

For the ease of our reviewers, please use the IEEE proceedings manuscript template for MS Word (US Letter recommended) or LaTeX (bare_conf.tex recommended):

Please upload your submission as a PDF to EasyChair:

Deadline for abstracts: Monday, April 29, 2019 (Submit the authors' names and a short abstract in EasyChair. You will be able to upload your PDF file later, if desired. After this date, no new submissions will be allowed.)

Deadline for full submissions of papers, demos, tutorials, and panels: Monday, May 6, 2019

Notification of acceptance: Friday, June 28, 2019

Further details for accepted presentations will be posted on our Information for Presenters page.

Poster Session (all registered attendees are welcome)

On Tuesday, September 24, we will be hosting an evening Poster Session that is open to all attendees of Gateways 2019. We invite participants to bring a poster to share their projects, lessons learned, and future plans with colleagues at the event. At previous events, these poster sessions have been an excellent way to connect and share ideas. eScience attendees will also be mingling with us.

To participate in the poster session, you must submit an abstract of your poster by Thursday, August 15, followed by a PDF of the poster by Monday, September 9. This is our way of confirming that your poster has been prepared, and unsubmitted posters will be removed from the program. You are responsible for printing your own poster. 

You should design and print your poster no wider than 4 feet (1.3 meters), in portrait or landscape layout. EasyChair’s file size limit is 50MB.

Instructions and deadlines for submitting posters

Step 1: Thursday, August 15 deadline

Your first step for submitting a poster is in EasyChair. By this date, upload a title, all authors, a 250–500 word abstract, and the anticipated poster width so that the poster session organizers have your basic information:

If you have already submitted a different kind of presentation, be aware that the interface for submitting something new might be confusing. You will login and click on the “Gateways 2019” link associated with whatever submission you have already created. Next, click on the role of “Author,” then under “My submissions” the menu changes and you should see “New Submission” as an option.

Step 2: Monday, September 9 deadline

Your second step is uploading a PDF of your completed poster to EasyChair and to our Proceedings portal.

For EasyChair, upload your poster and confirm that the title and authors have not changed. Please update your poster width if it has changed from your initial indication:

Go to the Proceedings portal and "Log in" or "Sign up" (if you don’t already have an account). The portal URL and further details will be added in August. 

Step 3: On your own before coming to the conference

You are responsible for printing your own poster. You should print your poster no wider than 4 feet (1.3 meters).