Accepted papers, demos, tutorials, and workshops can read more about deadlines, guidelines, and more on our Information for Presenters page.

With your health and safety in mind, we are moving Gateways 2020 to an online format. Read the announcement on our home page. Questions, concerns, and suggestions may be sent to


We welcome the submission of many presentation formats on the topic of gateways. Science gateways allow science & engineering (and other academic) communities to access shared data, software, computing services, instruments, educational materials, and other resources specific to their disciplines. Topics may include their design, use, impact, development process, sustainability, best practices — or any other aspect that you think fellow gateway creators or users will find interesting to learn. We also welcome educational topics directed toward the next generation of gateway creators.

Note: All accepted presentations, plus presentation slides (if applicable), are expected to be posted on our proceedings, which can be cited and include a DOI. By submitting to this conference, you agree to share any accepted submissions through these formats.

Questions should be sent to

Relevant topics for peer-reviewed submissions

Topics of interest include the following:

  • Gateways connecting any aspects of advanced cyberinfrastructure (for example: data collections, instruments, and all types of computing services);
  • Gateway interoperability including, but not limited to, gateways that make use of one another, gateways that exchange data through new or commonly accepted data specifications, and gateways that provide common interfaces to disparate data or cross-domain data.
  • Gateways in support of new communities or for building unique communities, for example supporting rural or underserved communities or in newer computational domains such as digital humanities;
  • Design and architecture of gateways, including tools and frameworks that make developing gateways easier;
  • Newly emerging technologies used in gateways, such as machine learning;
  • Gateway security models and solutions;
  • Middleware solutions in support of gateways including Web Services, workflow and mashup composers and engines, and similar capabilities;
  • Novel user interface/user experience implementations for science gateways;
  • Non-browser gateways: desktops and mobile computing gateways;
  • Approaches to long-term sustainability (for example, experiences with open source development and licensing);
  • Gateways and community building, for example citizen science and social networking successes;
  • Gateways used in education;
  • Tutorials or panels that would be geared towards students or other young professionals interested in gateways;
  • The management and governance of gateways, such as securing funding, attracting users, monitoring content, and organizing the development team;
  • Groups that have established an organizational structure for producing multiple gateways, as on an academic campus;
  • Demonstrations and success stories; and
  • Summary and survey papers.

Presentation options (peer-reviewed)

See submission instructions for EasyChair below.

Tutorial or Workshop

We offer slots of 90 minutes or 3 hours (on Monday, October 19) for tutorials about gateway-related topics including hands-on gateway-building techniques, gateway management issues, or the use of a specific tool. Note that a 3-hour tutorial will be presented in two 90-minute segments with a 30-minute break in the middle.

Tutorial submissions must specify:

  1. Your proposed tutorial length,
  2. Recommended skill level (e.g., beginner, intermediate, advanced) and prerequisites (e.g., familiarity with specific software or technologies)
  3. Technology and/or software requirements necessary for someone to participate in the tutorial (e.g., do they need to install software or create an account before the tutorial?)

New this year is the option of proposing a Workshop, which would offer short presentations, in-depth discussion, and interaction among participants. Workshop sessions will be concurrent with tutorials (on Monday, October 19) and may be 3 hours long (in two 90-minute segments with a 30-minute break in the middle). Proposals should include a description of the workshop's purpose, format, goals, relevance to the community, and any special requirements for room setup, networking, AV, etc. If known, a list of proposed speakers and their roles should be provided.

Tutorial and Workshop submissions should be 2–4 pages.

See submission instructions for EasyChair below.

Short Paper

This may be a traditional academic or research paper presentation. In your short paper (which is much like what other people call an "extended abstract"), please convey the key message you hope to share. For short papers, we expect something novel, and your paper should include some background and related work. Papers may be descriptions of how a gateway is used; that is, it would convey the value or novelty of the system as compared to other systems, but without the level of detail that a demo would offer.

This submission should be 2–4 pages (which is what many conferences call an "extended abstract"; we don't call it that because there is an abstract [i.e., summary of the paper] that is part of what you will enter in the EasyChair form).

Note: Accepted presentations in this track will be included in the conference proceedings to be published in the OSF archive (and will have a final maximum length of 5 pages—4 for the original submission plus 1 to respond to reviewer comments). Accepted short papers will have the option of submitting a fuller-length paper, with additional content and pages (for a total of 9–12 pages), for a special journal issue later in the year. (Accepted papers will be contacted directly when the special issue is open for submissions.)

See submission instructions for EasyChair below.


Show off your gateway or underlying software/tools in a short presentation. Unlike a paper, this submission type does not require sections on background or related work. We expect a hands-on demonstration of what the gateway or software is doing. Your submission still needs to be clear about what you want to showcase, though what you present does not need to be novel. Note that some people opt to submit both a paper and a demo, which is fine with us.

Unlike papers (above), presentations in this category will NOT have the option of submitting a full paper or a special journal issue later in the year, but accepted submissions will be encouraged to upload a final document to the conference proceedings on OSF. We encourage you to use the IEEE template below, for clarity's sake.

This submission should be 1–2 pages.

See submission instructions for EasyChair below.


Panels may collect several "short paper” presentations or feature a series of questions/topics on a common theme. For example, if you have several colleagues who could discuss the similarities and differences of their experiences with a specific gateway topic, you are welcome to gather up to 5 presenters as part of a panel. We encourage panels to assemble participants from multiple institutions or gateways, rather than multiple people from one institution or project.

Submission length: The submission may include an overview of up to 2 pages plus 1-page abstracts of the panelists’ individual presentations, if applicable. If panelists are not including individual presentations, then the total length should be 2–4 pages.

See submission instructions for EasyChair below.

Instructions and deadlines for peer-reviewed submissions (NOT posters)

Accepted papers, demos, tutorials, and workshops can read more about deadlines, guidelines, and more on our Information for Presenters page.

Please let us know if you still have questions!

Step 1: Prepare your submission.

See the instructions above for the length of papers, demos, tutorials/workshops, or panels.

For the ease of our reviewers in all tracks, please use the IEEE proceedings manuscript template for MS Word (US Letter recommended) or LaTeX (bare_conf.tex recommended) for papers, demos, tutorials, workshops, and panels: You do not have to use the actual template, if you prefer to format your submission in a 2-column format with fonts in the same size as the template. We're looking for consistency, not exact compliance. We realize this template is sometimes difficult to use, but it is standard for many members of this community.

Save your file in PDF format.

Step 2: Upload your PDF submission.

Submission of all presentations (short paper, demo, panel, tutorial/workshop, poster) is through EasyChair:

You will need to include the following information when you submit:

  • Title
  • Authors (including email and affiliation)
  • Keywords
  • Abstract (250–500 words)

You will be able to upload the PDF file of your complete submission later, if desired, or you can upload it at the same time as your abstract. You will also be able to revise your abstract or upload an updated PDF until the final submission deadline.


  • Tutorials and Workshops: Tuesday, April 28 EXTENDED to Tuesday, May 5
  • Short Papers, Demos, and Panels: Monday, May 11 EXTENDED to Monday, May 18. Note that submissions made by the deadline may continue to revise their PDF until the end of the day on Thursday, May 21.

Step 3: Relax and wait until the review process is over.

Notification of acceptance:

  • Tutorials and Workshops: Friday, May 29 Monday, June 8
  • Short Papers, Demos, and Panels: Monday, July 13

It is a requirement that at least one author of each accepted submission attend the conference and register by Wednesday, September 14, 2020. Further details for accepted presentations will be posted on our Information for Presenters page.

Confused? Please let us know if you still have questions. We're friendly!


Posters are not peer-reviewed. All registered attendees are welcome to present a poster as long as you comply with posted deadlines.

Complete details on submitting and presenting a poster are described on our Poster Showcase page.

Learning Labs

We introduced Learning Labs at Gateways 2019 as a way for conference attendees to propose a spur-of-the-moment session topic. Learning Labs may be thought of as one of several styles of impromptu learning:

  • Pop-up BOFs (Birds-of-a-Feather Sessions)
  • Mini Hacks
  • Coffee-Break Conversations

This year we're encouraging attendees to propose sessions ahead of time, too. We will have several Learning Lab periods devoted to your ideas. Round tables will be set up for you to meet with others and discuss the topics of your choice.

Read more information about this new and expanded format.