Because the COVID-19 outbreak is changing rapidly, we are continuing to plan our October conference while monitoring the situation. In case we have to cancel, we will strive to offer an alternative format, and peer-reviewed, accepted submissions would still be published in the Gateways 2020 Proceedings. Questions, concerns, and suggestions may be sent to


We welcome the submission of many presentation formats on the topic of gateways. Science gateways allow science & engineering (and other academic) communities to access shared data, software, computing services, instruments, educational materials, and other resources specific to their disciplines. Topics may include their design, use, impact, development process, sustainability, best practices — or any other aspect that you think fellow gateway creators or users will find interesting to learn. We also welcome educational topics directed toward the next generation of gateway creators.

Note: All accepted presentations, plus presentation slides (if applicable), are expected to be posted on our proceedings, which can be cited and include a DOI. By submitting to this conference, you agree to share any accepted submissions through these formats.

Questions should be sent to

Relevant topics for peer-reviewed submissions

Topics of interest include the following:

  • Gateways connecting any aspects of advanced cyberinfrastructure (for example: data collections, instruments, and all types of computing services);
  • Gateway interoperability including, but not limited to, gateways that make use of one another, gateways that exchange data through new or commonly accepted data specifications, and gateways that provide common interfaces to disparate data or cross-domain data.
  • Gateways in support of new communities or for building unique communities, for example supporting rural or underserved communities or in newer computational domains such as digital humanities;
  • Design and architecture of gateways, including tools and frameworks that make developing gateways easier;
  • Newly emerging technologies used in gateways, such as machine learning;
  • Gateway security models and solutions;
  • Middleware solutions in support of gateways including Web Services, workflow and mashup composers and engines, and similar capabilities;
  • Novel user interface/user experience implementations for science gateways;
  • Non-browser gateways: desktops and mobile computing gateways;
  • Approaches to long-term sustainability (for example, experiences with open source development and licensing);
  • Gateways and community building, for example citizen science and social networking successes;
  • Gateways used in education;
  • Tutorials or panels that would be geared towards students or other young professionals interested in gateways;
  • The management and governance of gateways, such as securing funding, attracting users, monitoring content, and organizing the development team;
  • Groups that have established an organizational structure for producing multiple gateways, as on an academic campus;
  • Demonstrations and success stories; and
  • Summary and survey papers.

Presentation options (peer-reviewed)

See submission instructions for EasyChair below.

Tutorial or Workshop

We offer slots of 90 minutes or 3 hours (on Monday, October 19) for tutorials about gateway-related topics including hands-on gateway-building techniques, gateway management issues, or the use of a specific tool. Note that a 3-hour tutorial will be presented in two 90-minute segments with a 30-minute break in the middle.

Tutorial submissions must specify:

  1. Your proposed tutorial length,
  2. Recommended skill level (e.g., beginner, intermediate, advanced) and prerequisites (e.g., familiarity with specific software or technologies)
  3. Technology and/or software requirements necessary for someone to participate in the tutorial (e.g., do they need to install software or create an account before the tutorial?)

New this year is the option of proposing a Workshop, which would offer short presentations, in-depth discussion, and interaction among participants. Workshop sessions will be concurrent with tutorials (on Monday, October 19) and may be 3 hours long (in two 90-minute segments with a 30-minute break in the middle). Proposals should include a description of the workshop's purpose, format, goals, relevance to the community, and any special requirements for room setup, networking, AV, etc. If known, a list of proposed speakers and their roles should be provided.

Tutorial and Workshop submissions should be 2–4 pages.

See submission instructions for EasyChair below.

Short Paper

This may be a traditional academic or research paper presentation. In your short paper (which is much like what other people call an "extended abstract"), please convey the key message you hope to share. For short papers, we expect something novel, and your paper should include some background and related work. Papers may be descriptions of how a gateway is used; that is, it would convey the value or novelty of the system as compared to other systems, but without the level of detail that a demo would offer.

This submission should be 2–4 pages (which is what many conferences call an "extended abstract"; we don't call it that because there is an abstract [i.e., summary of the paper] that is part of what you will enter in the EasyChair form).

Note: Accepted presentations in this track will be included in the conference proceedings to be published in the OSF archive (and will have a final maximum length of 5 pages—4 for the original submission plus 1 to respond to reviewer comments). Accepted short papers will have the option of submitting a fuller-length paper, with additional content and pages (for a total of 9–12 pages), for a special journal issue later in the year. (Accepted papers will be contacted directly when the special issue is open for submissions.)

See submission instructions for EasyChair below.


Show off your gateway or underlying software/tools in a short presentation. Unlike a paper, this submission type does not require sections on background or related work. We expect a hands-on demonstration of what the gateway or software is doing. Your submission still needs to be clear about what you want to showcase, though what you present does not need to be novel. Note that some people opt to submit both a paper and a demo, which is fine with us.

Unlike papers (above), presentations in this category will NOT have the option of submitting a full paper or a special journal issue later in the year, but accepted submissions will be encouraged to upload a final document to the conference proceedings on OSF. We encourage you to use the IEEE template below, for clarity's sake.

This submission should be 1–2 pages.

See submission instructions for EasyChair below.


Panels may collect several "short paper” presentations or feature a series of questions/topics on a common theme. For example, if you have several colleagues who could discuss the similarities and differences of their experiences with a specific gateway topic, you are welcome to gather up to 5 presenters as part of a panel. We encourage panels to assemble participants from multiple institutions or gateways, rather than multiple people from one institution or project.

Submission length: The submission may include an overview of up to 2 pages plus 1-page abstracts of the panelists’ individual presentations, if applicable. If panelists are not including individual presentations, then the total length should be 2–4 pages.

See submission instructions for EasyChair below.

Instructions and deadlines for peer-reviewed submissions (NOT posters)

Please let us know if you still have questions!

Step 1: Prepare your submission.

See the instructions above for the length of papers, demos, tutorials/workshops, or panels.

For the ease of our reviewers in all tracks, please use the IEEE proceedings manuscript template for MS Word (US Letter recommended) or LaTeX (bare_conf.tex recommended) for papers, demos, tutorials, workshops, and panels: You do not have to use the actual template, if you prefer to format your submission in a 2-column format with fonts in the same size as the template. We're looking for consistency, not exact compliance. We realize this template is sometimes difficult to use, but it is standard for many members of this community.

Save your file in PDF format.

Step 2: Upload your PDF submission.

Submission of all presentations (short paper, demo, panel, tutorial/workshop, poster) is through EasyChair:

You will need to include the following information when you submit:

  • Title
  • Authors (including email and affiliation)
  • Keywords
  • Abstract (250–500 words)

You will be able to upload the PDF file of your complete submission later, if desired, or you can upload it at the same time as your abstract. You will also be able to revise your abstract or upload an updated PDF until the final submission deadline.


  • Tutorials and Workshops: Tuesday, April 28 EXTENDED to Tuesday, May 5
  • Short Papers, Demos, and Panels: Monday, May 11 EXTENDED to Monday, May 18. Note that submissions made by the deadline may continue to revise their PDF until the end of the day on Thursday, May 21.

Step 3: Relax and wait until the review process is over.

Notification of acceptance:

  • Tutorials and Workshops: Friday, May 29 Monday, June 8
  • Short Papers, Demos, and Panels: Monday, July 13

It is a requirement that at least one author of each accepted submission attend the conference and register by Wednesday, August 19, 2020. Further details for accepted presentations will be posted on our Information for Presenters page.

Confused? Please let us know if you still have questions. We're friendly!


Not peer-reviewed. All registered attendees are welcome to present a poster as long as you comply with deadlines posted below.

On Tuesday, October 20, we will be hosting an evening Poster Session that is open to all attendees of Gateways 2020. We invite participants to bring a poster to share their projects, lessons learned, and future plans with colleagues at the event. Some presenters of papers or demos also submit a poster to have an extra opportunity to talk about their work. At previous events, these poster sessions have been an excellent way to connect and share ideas.

To participate in the poster session, you must submit an abstract of your poster by Friday, September 11, followed by a PDF of the poster by Friday, October 2. This is our way of confirming that your poster has been prepared, and unsubmitted poster PDFs will be removed from the program. You are responsible for printing your own poster.

You should design and print your poster no larger than 4 feet (1.2 meters) in either dimension (width or height). EasyChair’s file size limit is 50MB. You may want to check with your poster printer, as some paper sizes are standard and thus less expensive.

Instructions and deadlines for submitting posters

Step 1: Submit an abstract of your poster by Friday, September 11.

Your first step for submitting a poster is in EasyChair. By this date, upload a title, all authors, a 250–500 word abstract, and the anticipated poster width so that the poster session organizers have your basic information:

If you have already submitted a different kind of presentation, be aware that the interface for submitting something new might be confusing. You will login and click on the “Gateways 2020” link associated with whatever submission you have already created. Next, click on the role of “Author,” then under “My submissions,” the menu changes and you should see “New Submission” as an option.

Step 2: Upload a PDF of your completed poster by Friday, October 2.

Your second step is uploading a PDF of your completed poster to EasyChair and to our Proceedings portal.

For EasyChair, upload your poster and confirm that the title and authors have not changed. Please update your poster width if it has changed from your initial indication:

Go to the Proceedings portal ( and click "Add your poster or talk." Follow OSF's instructions for uploading. If you need to revise your upload, you can update it by accessing your OSF account. When you upload your file, you should receive an email about claiming your account and creating a password on the OSF system. The subject line may be something like "Project created on OSF" sent by You can use that account to update the file and add slides later.

Step 3: Before coming to the conference, print your poster.

You are responsible for printing your own poster. You should print your poster no larger than 4 feet (1.2 meters) in either dimension.

Learning Labs

We introduced Learning Labs at Gateways 2019 as a way for conference attendees to propose a spur-of-the-moment session topic. Learning Labs may be thought of as one of several styles of impromptu learning:

  • Pop-up BOFs (Birds-of-a-Feather Sessions)
  • Mini Hacks
  • Coffee-Break Conversations

This year we're encouraging attendees to propose sessions ahead of time, too. We will have several Learning Lab periods devoted to your ideas. Round tables will be set up for you to meet with others and discuss the topics of your choice.

Read more information about this new and expanded format.