Gateways 2018: The 13th Gateway Computing Environments Conference (formerly GCE)

Tuesday through Thursday, September 25–27, 2018
Hosted at the University of Texas, Austin

Campus of UT AustinScience gateways allow science & engineering communities to access shared data, software, computing services, instruments, educational materials, and other resources specific to their disciplines. They are typically a web portal or a suite of desktop applications.

Gateway developers and users—regardless of their domain area—have a lot in common but have had few venues for exchanging experiences. The third Gateways annual conference (formerly the Gateway Computing Environments workshop series) is an opportunity for gateway creators and enthusiasts to learn, share, connect, and shape the future of gateways as part of a vibrant community with common interests.

This gathering for gateway creators and enthusiasts features hands-on tutorials, demos, keynotes, presentations, panels, posters, and plenty of opportunities to connect with colleagues. We invite you to join us!

Volunteers Needed

Want to help shape the Gateways 2018 Program? We are looking for a few volunteers to help oversee the process of soliciting, reviewing, and scheduling presentations for the upcoming conference. 


Gateways 2018 will be hosted on the University of Texas, Austin, campus on Tuesday, September 25 (tutorials) and Wednesday-Thursday, September 26-27 (main conference).

This year, we will be recruiting volunteers to help with the program development, including the solicitation, review, and scheduling of presentations. Responsibilities are described below. We plan to use EasyChair to collect submissions and reviews. Each volunteer will have access to the EasyChair system.

Interested? Contact Katherine Lawrence

Schedule of Deadlines

The schedule for the call for participation, reviewing, and program development is as follows

  • Announce Call for Participation: late February
  • Tutorial and Presentation (Paper, Demo) Submissions due: Mon., May 7 (possible extension to May 14)
    • Reviewer assignments no later than May 21
    • Reviewer deadline: Mon., June 11 (possible small extension) (goal is to be done before IWSG, which starts June 13)
  • Notification of acceptance (Tutorials & Presentations) and Registration opens: approximately Friday, June 29 (aiming before 4th of July weekend)
  • Early Bird and Presenter registration deadline: Wed., August 1 as well as camera-ready version to EasyChair
  • Poster Abstracts due: Weds., August 1 (with above deadlines)
  • Final PDFs of papers and posters on figshare for proceedings: Monday, Sept. 10

Area Co-Chairs

The conference program is divided into the following areas and requires the following volunteers:

  • Tutorials (2 co-chairs desired)
  • Papers (2 co-chairs desired)
  • Demos (2 co-chairs desired; could manage with 1 chair)
  • Posters (1 chair needed): The poster session is open to any participants, provided that they submit an abstract and PDF of their poster ahead of time.
  • Keynotes and Panels (discussed by area co-chairs with conference chair at regular meetings)

Topics are expected to fall into the following broad categories:

  • Gateway technologies (tools, platforms, middleware)
  • Data in gateways
  • Use cases (may be papers or demos)
  • Educational issues
  • Management, best practices, and lessons learned

These topics may help organize the conference content across areas, but submissions are not limited to these categories.

Meeting Schedule

Co-chairs will meet online as an entire group to check on status and planning. Once we identify volunteers, we’ll select a time that will generally work for all. (Poster chair can attend meetings as needed.) We anticipate meetings to be scheduled as needed to support the schedule of deadlines (above). For example, meetings would be held:

  • Week of Feb. 19 or 26: Kickoff and launch of CFP promotion, discussion of keynotes and panels (briefly updated at each meeting).
  • Week of April 2 or 9: Check on status of submissions and any remaining promotion needed.
  • Week of April 30 or May 7 (if deadline extended): Review action plan for bidding, assigning reviewers, and monitoring review completion.
  • Week of June 11: Discuss heuristics for acceptance/rejection.
  • Week of June 18: Check status of decisions and any coordination anticipated between areas for scheduling presentations. Identify possible submissions that could be combined into a panel, if appropriate. (Final schedule will be needed by approx. June 25 to prepare website in advance of notification.)
  • Week of June 25, if needed: Finalize conference schedule. Discuss promotion of poster session opportunities.

In between meetings, we will rely on email to coordinate, or we could use a tool like Slack, if preferred.


Area co-chairs for tutorials will be expected to

  • Promote the CFP among personal channels (we have a list of where we spread the word, which we can share).
  • Oversee the tutorial submissions.
  • Recruit reviewers (see prior Program Committee list below).
  • Assign submissions to reviewers and make sure they submit reviews by the deadline/extension.
  • Identify potential content gaps and recruit additional tutorial presenters, if space is available.
  • Make decisions about acceptances and schedule tutorials into the available slots. (Four rooms are reserved all day. These rooms can be assigned in 3-hour or 90-minute blocks.)
  • Communicate acceptances to the tutorial presenters and confirm who will be presenting.

Area co-chairs for papers/demos will be expected to

  • Promote the CFP among personal channels (we have a list of where we spread the word, which we can share).
  • Oversee the submissions for your area.
  • Recruit reviewers (see prior Program Committee list below).
  • Assign papers to reviewers and make sure they submit reviews by the deadline/extension.
  • Make decisions about acceptances.
  • Coordinate with other area co-chairs to determine the conference presentation schedule. The actual schedule structure will be determined by the entire group of co-chairs. In particular, the papers and demos co-chairs may want to compare content in order to group similar content together.
  • Communicate acceptances to the presenters.
  • Recruit session moderators (who would do introductions, timekeeping, technical troubleshooting, etc.)

The poster session chair will need to:

  • Remind those who submit abstracts (deadline August 1) to also submit a PDF of their poster to Figshare by September 10.
  • Coordinate with Nayiri Mullinix (in early August) to arrange sufficient poster boards for display.
  • After September 10, confirm that all those who have submitted an abstract have also submitted their poster PDF.

Program Committee for Gateways 2017


We anticipate that many members of this committee will be open to reviewing again this year. New recruits are also welcome.