Gateways23 Call for Participation

Call for Participation for Science Gateways 2023 Annual Conference

The Gateways conference series is hosted each year at a location in the US. Gateways 2023 is excited to be coming to Pittsburgh, PA! Join us Monday, October 30 - Wednesday, November 1, 2023 at the Landing Hotel as we continue to bridge the connection between science and gateways.




Gateways 2023 will be at the Landing Hotel in Pittsburgh, PA, from October 30 to November 1, 2023. Tutorials will take place in the two weeks before the conference online. 


Science gateways are end-to-end solutions with easy-to-use interfaces enabling the application of complex research infrastructures such as computing and data infrastructures, instruments, and other domain-specific resources to support research and education. Science Gateways are also called research portals, virtual research environments, eScience, virtual labs, eResearch, digital repositories, or research cyberinfrastructure.


Gateways 2023 is an opportunity for science gateways to showcase their ability to teach, empower and engage research, and provide technologies to various communities. It will also offer diverse options for sharing work and networking in the community. The format includes tutorial sessions, presentations, panels, posters, demos, and a BYOP - Bring Your Own Portal. 


Being that Pittsburgh is the city with the most bridges in the world, we want to focus on the theme of building bridges between ourselves and across different groups. We welcome a wide variety of topics, as listed below. In your submissions, we invite you to consider how we can build bridges within the gateways community, between science and cyberinfrastructure, between academia and industry, and between gateways and the larger public.



Relevant topics for submissions 

Topics include, but are not limited to: 

  • Architectures, frameworks, and technologies for science gateways 
  • Science gateways sustaining productive, collaborative communities 
  • Support for scalability and data-driven methods in science gateways 
  • Improving the reproducibility of science in science gateways 
  • Science gateway usability, portals, workflows, and tools 
  • Software engineering approaches for scientific work 
  • Aspects of science gateways, such as security and stability 
  • AI and ML for science gateways 
  • Social research on science gateways 
  • Science gateways curriculum impact
  • Use cases and lessons learned from science gateways 
  • Interconnection of domain and technology 


Presentation Options 

We invite the submission of papers and abstracts related to science gateways. All contributions will be subject to standard peer review on quality and relevance. This will apply to tutorial sessions, paper presentations, panels, posters, demos, and BYOP - Bring Your Own Portal. Tutorial sessions, paper presentations, panels, posters, and demos will be published in Zenodo. 


Papers (presentations), demos, panels, and tutorials are due June 12, 2023 June 30, 2023.
Poster submissions are due August 7, 2023.

BYOP - Bring Your Own Portal submissions are due October 23, 2023.


Presentations, Demos and Panels 

Presenters of papers and demos will be given a 20-minute time slot (plus 5 minutes for questions) to provide a summary and update to their work. Panels will be 60 minutes long. 


Submissions must not exceed 2-4 pages. In particular, we encourage submissions from application scientists and community members reporting their experiences with science gateways, requirements for future gateways, and visions for technologies. 

All paper presentation, demo, and panel submissions are due June 12, 2023 June 30, 2023



Tutorials will receive slots of 90 minutes or 3 hours and will be held virtually October 16-27, 2023. A 3-hour tutorial will be presented in two 90-minute segments with a 30-minute break in the middle. Topics can include hands-on gateway-building techniques, gateway management issues, community-building activities, or the use of a specific tool.


Submissions must not exceed 2-4 pages. Please specify:

  • (a) your proposed tutorial length, 
  • (b) recommended skill level (e.g., beginner, intermediate, advanced) and prerequisites (e.g., familiarity with specific software or technologies), and 
  • (c) the technology and/or software requirements necessary for someone to participate in the tutorial (e.g., do they need to install software or create an account before the tutorial?). 

Tutorial submissions are due June 12, 2023 June 30, 2023


BYOP - Bring Your Own Portal 

This year we will dedicate a portion of the program to allow gateway owners to show off their gateways. The submission process to participate in this portion of the program is straightforward. The BYOP submission type will collect your gateway name, your URL, a few sentences describing your gateway, and one powerpoint slide providing details of your gateway in an easy to digest visual. Imagine this session as a type of poster session, but instead of a poster, you will have your laptop with your gateway loaded.

Please note that we cannot guarantee there will be power for every single gateway that participates in this session, thus please make sure your laptop can handle an hour of displaying your gateway without the need for power.


Because of the amazing response and submissions we've received for the BYOP - Bring Your Own Portal - we've decided to extend the number of submissions. Send in your abstracts to Gateways 2023 EasyChair before October 23, 2023.


BYOP - Bring Your Own Portal - submissions are due August 7, 2023  October 23, 2023




The poster session will take place October 30, 2023 at the reception. Authors are expected to bring a printed poster. Submissions must not exceed 500 words. Posters should be a maximum width of 30 inches, and a maximum length of 45 inches. We have poster/bulletin boards that are shared by two poster presenters. Please keep posters within the maximum size so they do not overlap with the other poster on the bulletin board. On October 30, 2023, you will be invited to hang your poster during the day before the start of the evening reception and poster session. One author must be at the poster during the reception to answer any questions. At the end of the reception, awards will be given to the authors of the best poster, which will be voted on by the conference attendees. 

Authors that are accepted are expected to have their poster hung and ready to display prior to the start of the poster session. At least one author must be present to answer questions about the poster.


Poster submissions are due August 7, 2023


Submission Timeline

  • June 30, 2023: Papers (presentations), demos, panels and tutorials are due
  • August 7, 2023: BYOP - Bring Your Own Portal - and poster submissions are due
  • August 12, 2023: Notification of acceptance of presentations, demos, panels and tutorials will be sent
  • September 8, 2023: Notification of acceptance of poster submissions will be sent
  • October 16-27, 2023: Gateways 2023 virtual tutorials
  • October 23, 2023: BYOP - Bring Your Own Portal submissions due
  • October 30-November 1, 2023: Gateways 2023 in-person conference in Pittsburgh, PA


Instructions for submissions 

Papers (presentations), demos, panels and tutorials are due  June 12, 2023 June 30, 2023.
BYOP - Bring Your Own Portal - and poster submissions are due August 7, 2023


Step 1: Prepare your submission. 

Submissions for papers (presentations), demos, panels, and tutorials must not exceed 2-4 pages. Abstracts for the BYOP and Posters must not exceed 500 words. 


      A template for submissions is provided here

      Save your file in PDF format. 


Step 2: Upload your PDF submission. 

Submission of all presentations is through EasyChair. You will need to include the following information when you submit: 

  • Title 
  • Authors (including email and affiliation) 
  • Keywords 
  • Abstract 
  • PDF attachment of your 2-4 page paper (only for presentation, demo, panel, and tutorial submissions)

You will also be able to revise your abstract or upload an updated PDF until the submission deadline. 


Link to EasyChair: Gateways 2023 EasyChair


Step 3: Relax and wait until the review process is over.

Notification of acceptance of presentations, demos, panels and tutorials will be sent on August 12, 2023. Notification of acceptance of BYOP - Bring Your Own Portal and poster submissions will be sent on September 8, 2023.

It is a requirement that at least one author of each accepted submission attends the conference. 

Please let us know if you have questions. Contact us at